UCSF data access processes are designed to make policy compliance easy and seamless. If you are working with a consultant for clinical data access, you will receive guidance on regulatory issues.
General Policies for UCSF Data Use
- Institutional Review Board - provides guidance on human subjects information
- Data and Safety Monitoring Plans and Boards (DSMP, DSMB)
- Control of Access to and Release of Information from UCSF Medical Center Information Systems (SFID or Active Directory credential required)
- Data Use Agreement – work with the UCSF Industry Contracts Division to determine if an agreement or contract is necessary for your planned research collaboration
- UCSF Information Security and Confidentiality Policy
- University of California Electronic Communications Policy (ECP)
- University of California Research Data Policy
- UCSF Guidance on Implementation of the UC Research Data Policy
- Policy: External Sharing of Personally Identifiable Information (PII) and PII-Derived Data
Enterprise Data Request Process
The Enterprise Data Request Process (EDRP) ensures all UCSF privacy and security policies are followed. The process provides faculty, staff, and students with a streamlined and easy-to-use way to request clinical data for treatment, payment, operations, quality improvement, and research. A wide range of stakeholders participated in developing the EDRP and supporting the UCSF Community on the following process on an ongoing basis.
Process Documentation
Submitting a Request for Data
With this simplified process, the system automatically guides your request through the completion of the required steps after the initial request. Explore the details:
- Requesting Clinical Data Sets for Research
- Requesting Clinical Data Sets for Clinical and Quality Initiatives
Tips for Data Service Providers Managing Enterprise Data Request Tickets
Additional Resources
- Enterprise Information & Analytics Intake Request Form
- Recommended IRB Protocol Approval Verification Checklist
- Research Compliance Requirements
Stakeholders in Defining and Supporting the Enterprise Data Request Process
- Enterprise Information and Analytics Department and Steering Committee
- Audit and Advisory Services
- Clinical and Translational Science Institute
- Privacy Office
- Security and Policy
- Legal
- Risk Management
- Human Research Protection Program
- Health System and Campus Procurement Offices
- Health Plan Strategy
- Office of Sponsored Research
- Innovation Technology and Alliances
- Academic Research Services
- Library
- Export Control